Built for delivery heads, CTOs and people leaders at IT services, product engineering and SaaS companies.
The plan, the hours and the people live in different tools.
Your project tool knows the plan, your time tracker knows the hours, and nobody sees both. So status updates, timesheets and surveys still depend on someone stopping work to type them. PPLIO records them as the work happens, not from anybody's memory.
The work
Project status
Today
Updates say "on track" until the week a project slips.
With PPLIO
Forecasts come from how fast tasks are really being finished.
AI tools
Today
You pay for AI tools but can't tell whether they help.
With PPLIO
See who uses them, and what AI agents delivered.
The people
Where time goes
Today
Hours are typed from memory on a Friday afternoon.
With PPLIO
Time is recorded as people work and linked to the task.
Focus and workload
Today
Constant interruptions and overload first come up in an exit interview.
With PPLIO
Focus time, long days and check-in answers raise an alert early.
One place that joins them up.
PPLIO joins the plan and the hours with your people, your AI agents and how the team is doing.
What PPLIO connects
What was planned
Projects, boards, sprints and milestones
Where time actually went
Recorded on the computer and in the browser, then matched to tasks
Who did the work
Your people, and the AI coding tools working for them
Whether the team is OK
Check-ins, focus time and workload signals
What you get
Project forecasts that catch slips early
Slips are flagged before the status meeting
Proof that AI is paying off
Adoption against your goal, and what AI agents delivered
Early warnings on workload
Workload signals spotted early, not in a quarterly survey
Timesheets that fill themselves
Hours land on the right task, ready for clients
One workspace for the work and the people doing it.
Work
People
See delays coming, before the status meeting.
Boards and status updates stay current on their own. PPLIO forecasts each project from how fast work is really moving, so you hear about a slip while there is still time to fix it.
Boards that fit how you work
Scrum or Kanban, with sub-tasks, checklists, fields of your own and ready-made templates.
Forecasts and risks
Each project and milestone shows its likely finish date next to its due date, and what is holding it up.
Automations
Set simple rules once, and routine updates happen on their own.
Mobile app v2 / Board
Sprint 14Oct 1 to 28 · 6 days left
17 of 32 done
To Do (6)
MOB-31
Offline mode for cart
To Do
AJAisha Jones 6h
MOB-29
Saved cards at checkout
To DoBlocked
LCLeo Carter 3h
In Progress (5)
MOB-24
Retry failed payments
In Progress
LCLeo Carter 6h2.4h
MOB-27
Card refund webhook
In Progress1 blocker
LCLeo Carter 4h3.7h
Review (4)
MOB-22
Order history screen
Review
MSMaya Singh 5h4.1h
Risk predicted
Mobile app v2 is likely to finish 2 weeks late, on Dec 2. 2 tasks are blocked.
Timesheets that fill themselves.
PPLIO records time against each project while your team works. People look over their week and add anything missed, so the timesheet you send a client is one nobody had to type.
Simple rules link work to projects
Choose which apps, websites and files count toward each project.
Time on the task itself
The browser extension records time on the task you have open in Jira, Asana, ClickUp or Trello.
Everyone can check their week
People see their own hours and can add time by hand. Both appear in the same reports.
Timesheet / Maya Singh
Weekly Timesheet
19–25 Oct 2026This week
Total hours19h 20m3 of 5 work days logged
M7.5T7.8W4.1T0F0S0S0
Hours by project3 projects this week
Website redesign12h 30m65%
Mobile app v206h 00m31%
Internal planning00h 50m4%
19h 20m recorded
No timers started. Every hour is already on the right project.
AI agents handle the routine work. Your people stay in charge.
Developers can hand a PPLIO task to Claude Code, Cursor, Copilot or ChatGPT. The agent works on the developer's behalf, and its time and code show up on the task like any teammate's.
Agents work on real tasks
They read the task, record their time and attach their code for review.
Nothing changes without approval
Agents show each change first and ask before they close a task or add new work.
Every change is on the record
The task history shows what the agent did, and for whom.
Terminal
>Work on #MOB-24
●Read MOB-24 "Retry failed payments" from PPLIO
●Started MOB-24. Time tracking is on.
●Pushed 3 commits and opened pull request #42
?Mark MOB-24 complete with 2h 25m recorded? Leo stays assigned. (y/n)
>
Mobile app v2 / MOB-24 / Development
Pull Requests 1
Retry failed payments#42
Openfeature/MOB-24-retry-paymentsmainLeo Carter • Oct 21, 2026 11:46 AM
See where the week went, and how much of it was real focus.
PPLIO records time and focus on each person's computer as they work. Everyone gets their own My Insights page first, with their focus time, apps and AI use, so the numbers help them plan their own week.
Focus time each day
Long stretches of uninterrupted work, and how they change week to week.
Where the week went
Time by app, and by the activity buckets your admin sets up, such as AI tools or design tools.
Private by design
No screenshots and no record of what anyone types. Only numbers reach the cloud.
My Insights / Maya Singh / Wed, Oct 21
Today's Focus Score
Focus Score78/100Focus Time4h 12mWork Started08:52 AM
Her team lead sees the same numbers, not screenshots or keystrokes.
Spot heavy workloads early, and talk about them before they become a problem.
Team leads see focus time, hours and AI use for each person on their team, and get an alert when someone works long days again and again. Each person sees the same numbers about themselves, so every conversation starts from the same facts.
The same numbers on both sides
Each person's My Insights page shows the focus, time and AI use their lead sees.
Alerts you set
Your admin decides what counts, for example more than 9 hours a day, 3 days in a row.
Quick check-ins
People pick what got in the way, like too many meetings or not enough breaks.
“I had too many meetings” on 3 days, “I struggled to take enough breaks” on 2.
Find out whether your AI tools are paying off.
See how many people use AI tools each week, which teams are ahead, and how much work AI agents helped finish, measured against the goal you set.
Adoption against your goal
Set a target for the company and track progress by department and team.
Every AI tool, every role
ChatGPT, Claude, Copilot, Cursor and any tool you add, across designers, testers and managers too.
What AI agents delivered
Tasks finished with agent help, sprint by sprint. Business plan.
AI Usage / Brightside Studio / October
Adoption Rate
44%
44% of 50% target
Employees Using AI
22 / 50
Usage by Tool
ChatGPT38 hrs39%
Claude Code26 hrs27%
Copilot21 hrs22%
Cursor12 hrs12%
By Department / Team
DepartmentTeam
Engineering71%
Design48%
QA40%
Delivery32%
The reports you would have built by hand, ready to download.
Ready-made reports for delivery, time and AI use, filtered by team, label or your own fields, and downloadable as a spreadsheet.
Delivery
Sprint summaries, open work by age, bugs created against fixed, and time spent in each stage.
Time
Timesheet entries, hours by project and person, and weekly activity by project.
AI
AI adoption by team, and the work AI agents contributed.
Reports
Delivery
Sprint and Cycle SummaryCSV
Open Work Items by AgeCSV
Bugs Created vs ResolvedCSV
Time in StatusCSV
Time
Timesheet EntriesCSV
Project SummaryCSV
Weekly Project ActivitiesCSV
AI
AI AdoptionCSV
Coding Agent ContributionCSV
AI that works from facts, not guesses.
It writes from what really happened in PPLIO, not from what someone remembered to type.
1 · What PPLIO reads
Project progressTasks done, moving or stuck
Recorded timeHours logged on each task
Flags and milestonesBlockers and due dates
AI agent workWhat AI agents finished
2 · You clickCatch me up
3 · What it writes
Catch me upMobile app v2×
Since the update on Oct 17, 2026 by Leo Carter
17 of 32 tasks done. At this pace Mobile app v2 is 2 weeks late.
2 payment tasks are blocked by the test system. Leo has spent 3h 40m on them.
Beta release moves from Nov 18 to Dec 2. That leaves 3 weeks to act.
9 tasks were finished with AI agent help.
4 of 5 AI summaries left todayClose
Written by PPLIO from live data. Nobody typed this.
AI agents on your board
Say "Start task 24" in your code editor. You approve every change.
From idea to plan
Describe a feature. Get stories and tasks to review.
Mentor AI
Suggestions for each person, from their own week. Business plan.
Clear about what is recorded, and who sees it.
Share this with your team before you roll PPLIO out. It is how every workspace starts, and your admin can switch parts of it off.
What PPLIO records
Apps and work websitesWhich ones are in use, and for how long
Activity levelWhether the computer is being actively used
Check-in answersOnly what people choose to share
What anyone typesNever recorded
Screenshots or screen recordings
Files, emails or chatsPPLIO sees which app is open, never what is in it
Who sees what
EveryoneTheir own hours, focus time, apps, AI use and past check-ins.
Team leadsThe same numbers for each person who reports to them, plus workload and coaching alerts and check-in answers.
Leaders and adminsTrends by department and team, progress across projects, AI use against the company goal, and the settings.
Security and admin Example
Your admin turns each of these on or off for the whole company.
Team time insights for managersOn
Team activity insights for managersOn
Personal insights for employeesOn
Check-insOn
Workload and coaching alertsOn
Office attendanceOff
Each company's data is kept separate
Microsoft sign-in and Entra ID syncBusiness plan
Dedicated or your own cloud storageEnterprise plan
Visibility without intrusive monitoring, in their words.
PPLIO is designed in a way that empowers staff to take ownership of their performance improvement, step by step. They take privacy seriously.
Verified user, Computer SoftwareSmall business · G2 review, Jul 2026
What I like best about PPLIO is its ability to combine time tracking, productivity insights, project management, and reporting into a single platform. The automated timesheets and real-time dashboards help improve visibility while maintaining a privacy-focused approach without intrusive monitoring.
Verified user, ConsultingSmall business · G2 review, Jul 2026
It quietly does its job and has helped us get a full 360-degree view from the employee perspective, which in turn has helped us increase our productivity significantly.
Verified user, Computer SoftwareSmall business · G2 review, Jul 2026
Built for the people who lead teams and delivery.
Know which projects will slip, and why, before the client asks.
Every project on one page
Health, forecast against due date, and the oldest blockers.
Status updates written for you
One click, built from progress, time and flags.
Find the bottleneck
Time in each stage and work that has sat open longest.
PPLIO brings projects, time, focus and AI agents together. If you only need one side today, start with Projects or Focus. Everything runs in the same workspace, so you can add the rest later without moving anything.
Project management
PPLIO Projects
Ship on time, with AI agents on the team. Boards, sprints and forecasts, with time recorded on each task.
Scrum and Kanban boards, sprints and backlogs
Developer and Analyst Agents that work on your tasks from Claude Code, Cursor or Copilot
Project Delivery dashboard and forecasts
Workflow templates and automations
Time on tasks from the browser extension
No desktop app and no activity tracking.
From $1.00 per person / month Free for up to 5 people
Need a project tool?Start with PPLIO Projects. Add Focus whenever you like.
Happy with Jira or Asana?Start with PPLIO Focus and keep your board.
Want the full picture?Choose PPLIO and get both, connected.
One workspace instead of four tools.
Most teams piece this together from a project tool, a time tracker, an activity tool and a survey. Each one sees part of the picture, and each one is billed per person.
What you get
PPLIOOne workspace
Project toolsJira, Asana, ClickUp
Time trackersToggl, Harvest
Activity toolsHubstaff, ActivTrak
Boards, sprints and backlogs
Yes
Yes
No
No
Forecasts from how work is really moving
Yes
Partly
No
No
Time recorded without timers
Yes
No
Partly
Yes
Time linked to the task it was spent on
Yes
PartlyManual
PartlyManual
Partly
AI agents working on tasks
Yes
Partly
No
No
AI adoption across every role
Yes
No
No
PartlyUsage only
Focus time and workload alerts
Yes
No
No
Partly
Team check-ins
Yes
No
No
Partly
No screenshots or keystroke logging
Yes
Yes
Yes
PartlyVaries
IncludedPartlyNot includedBased on what each type of tool usually includes. Individual products vary.
Where the return comes from.
PPLIO pays for itself in five places. Each one comes from a feature you can see in the product, and the calculator below uses your numbers, not ours.
Time given back
No more typing timesheets or putting status reports together by hand.
Timesheets · Catch me up · Reports
AI spend that works
See which paid AI seats go unused, and move them to people who will use them.
AI Usage · Coding Agents
Fewer tools
Retire the separate time tracker, activity tool or survey you pay for today.
One workspace
People who stay
Act on heavy workloads early, before they turn into resignations you have to backfill.
Workload alerts · Check-ins
Right-sized offices
Run hybrid work with confidence, and plan office space for the people who actually come in.
Office and remote attendance
Estimate your organization's return
Estimated yearly return$193,040About 33.2 times what PPLIO costs
Time given back$92,000
AI spend that works$1,440
Fewer tools$9,600
People who stay$60,000
Right-sized offices$36,000
Total value$199,040
PPLIO cost a year$6,000
Pays for itself inUnder a month
An estimate from the numbers you enter. The starting values are cautious assumptions, not results measured at PPLIO customers.
There is nothing to migrate on day one. Keep your current tools and let PPLIO fill in what they can't show you.
STEP 1Create your workspace
Invite your team by email, with a spreadsheet, or through Microsoft Entra ID.
STEP 2Install the app or extension
Time is recorded from the first day. Start with one laptop or roll it out to everyone.
WindowsmacOSLinuxChromeEdgeFirefox
STEP 3Set up your projects
Start from a template, import from Jira, or keep using Jira and record time on its tasks.
Works with every available ecosystem
Each integration does one clear job.
Project tools
JiraAsanaClickUpTrello
Record time on the tasks people open, without leaving the tool. Import from Jira when you are ready to move.
Code
GitHubGitLabAzure DevOps
Code changes appear on the task they belong to, so reviews and delivery sit together.
AI agents
Claude CodeCursorCopilotChatGPT
Agents read, update and complete PPLIO tasks on a person's behalf, with approval at every step.
Sign-in and people
Microsoft Entra IDCSV upload
Add your team in bulk and keep it in sync as people join and leave.
Devices
WindowsmacOSLinuxChrome and EdgeFirefox
A desktop app and a browser extension, installed by each person or rolled out by IT.
Bring your own system
Public API
Bring PPLIO data into your own dashboards and tools. Business plan.
Common questions
Can't find your answer? Email sales@pplio.com and someone from our team will reply.
What is PPLIO?
PPLIO is one workspace for project management, automatic time tracking, focus insights and AI agents. Teams plan work on Scrum or Kanban boards, time is recorded against each project as people work, and leaders see focus, workload and AI adoption across the company, with no screenshots or keystroke logging. You can use the full suite, or start with PPLIO Projects or PPLIO Focus on their own.
How much does PPLIO cost?
PPLIO is priced per person per month, and every product has a free plan: PPLIO Projects is free for up to 5 people, and PPLIO Focus and the full suite for up to 2. Paid plans start at $1.00 (₹60 in India) for PPLIO Projects, $4.50 (₹175) for PPLIO Focus and $5.00 (₹200) for the full suite, billed yearly. Enterprise is quoted.
Is PPLIO employee monitoring?
No. PPLIO measures how work gets done, not what people type, read or write. It records which apps and work websites are used and for how long, and how active the computer is. It counts keyboard and mouse use but never records what is typed, never takes screenshots and never looks inside files or messages. Each person sees their own numbers, team leads see them for their own team, and your admin decides which insights are on.
What can a manager see about one person?
For the people who report to them, managers see focus time, hours, app use and AI use, alerts about heavy workloads, and check-in answers. They never see what anyone typed, read or wrote. Each person can see the same focus, time and AI numbers on their own My Insights page.
Do we have to stop using Jira or Asana?
No. PPLIO works next to Jira, Asana, ClickUp and Trello: the browser extension records time on the tasks you open there. When you are ready, you can move your projects into PPLIO, including their sprints, comments and attachments.
How do AI agents work with PPLIO?
A developer connects Claude Code, Cursor, Copilot or ChatGPT to PPLIO. The agent reads a task, works on it on the developer's behalf, records its time and attaches its code. It shows each change first and waits for approval before it moves or closes a task.
How is time recorded?
PPLIO records time automatically. The desktop app and browser extension link the apps and websites people use to projects, using simple rules your team sets. The extension also records time on the task that is open. People can review their week and add anything missed, and all time appears in the same reports.
Can we turn some features off?
Yes. PPLIO admins can stop managers from seeing time or app details, and can turn off personal insights, check-ins, and workload and coaching alerts. You can also start with PPLIO Projects, which works without activity tracking.
Where is our data stored?
PPLIO stores each company's data separately from every other company's. Enterprise plans can have dedicated storage or use their own.
How do you say PPLIO?
Say it "People I-O". The name starts with people because the product is built around the people doing the work.
Try it with your team this week.
Invite your team and install the desktop app today. By Friday, you'll see where the week went, how much of it was focus time, and how each project is tracking.
Claude Code
Cursor
Copilot
ChatGPT
Jira
Asana
ClickUp
Trello
GitHub
GitLab
Azure DevOps
Microsoft Entra ID
CSV upload
Windows
macOS
Linux
Chrome and Edge
Firefox
Public API